• Proposals Coordinator

    Job Locations US-VA-Richmond
    Job ID
    2018-1185
    # of Openings
    1
    Category
    Marketing
  • Overview

    RES is the nation’s largest and most experienced provider of ecological restoration and water resource solutions. To date, we have restored over 294 stream miles and 58,000 wetland acres and conserved and preserved 9,100 acres of endangered species habitats. RES operations include planting over 14,000,000 restorative trees and reducing over 250 tons of polluting nutrients. RES ecological solutions enable a of balance economic development and ecological sustainability.

     

    The duties of a Proposals Coordinator are to facilitate the bids and proposals process and assure that each proposal is complete and consistent with RES requirements. The work involves timely interactions with all stakeholder departments and functions at RES who provide inputs, guidance, and comments for proposal development. Proposal Coordinators manage multiple proposals simultaneously and their associated delivery timetables and are responsible for creation, organization, development and production of proposals and other formally requested information to professionally position RES.

    Responsibilities

    • Provide support to Sales teams throughout the entire proposal development cycle and support with research, writing, editing, formatting and quality check of text and graphics
    • Participate in proposal kick-off and planning calls
    • Organize and coordinate proposal stakeholder teams, clearly communicating roles, responsibilities, assignments, and deadlines with team members
    • Write content for non-technical proposal sections and marketing materials and coordinate writing assignments among multiple authors
    • Compile resumes, project descriptions, boilerplate text, and other information from a variety of internal and external databases, internet and intranet sites, and other content sources
    • Assist with creative conceptualization and design of proposals including appropriate graphics
    • Manage proposal timelines and deadlines, allotting sufficient time for editing, layout, and design
    • Ensure all assignments are completed and submitted on time
    • Assure compliance with all bid/proposal requirements including forms, page limits, and supporting materials
    • Perform self-check of work products to eliminate repeat errors and demonstrate constant improvement in deliverables
    • Gather lessons-learned and positive actions at the submittal of proposals to enable process improvement and higher win rates
    • Participate in training and knowledge sharing activities
    • Archive proposal content in a timely and quality manner
    • Assist with other projects as assigned

    Qualifications

    Minimum:

    • Associates degree with 5+ years proposal development experience OR BS/BA in Communications 2+ year proposals development experience
    • Knowledge of proposal processes and best practices
    • Strong abilities using MS Office (MS Word, MS Excel and MS PowerPoint)
    • Prior experience preparing SF330 and proposals for public sector clients
    • Demonstrated ability to organize and manage multiple priorities
    • Ability to coordinate with multiple parties internally/externally and produce/package proposals
    • Superior attention to detail and handle multiple deadlines
    • Outstanding written and verbal communication skills in a dynamic environment
    • Ability to handle data with confidentiality
    • Strong organizational, time management, attention to detail, and analytical skills
    • Ability to work independently as well as in a team environment; offer constructive feedback and direction to support goals

    Desired: 

    • BS/BA Communications with 4-years related experience
    • 4 years Proposals development experience in an environmental consulting firm or contracting/E&C company

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